A passport is a globally recognized travel document that permits citizens of one country entry to another country for specified purposes depending on its validity.
In general, passports usually have a validity period of ten (10) years but at times may require renewal in instances whereby it is expiring, has expired or its pages have been exhausted.
For example, Indian residents in Kenya are advised to apply for passport renewal one year prior to its expiry.
In the event that expiry lapses for more than a year before renewal application, an applicant is required to swear an affidavit to be attested/signed in front of the Consular officer at HCI Nairobi to renounce adoption of any other nationality or possession of any other travel documents of any description.
Indian High Commission Kenya Passport Renewal Procedure
In order to renew an Indian passport in Kenya, there are laid down procedures that make the process simple and efficient.
To do this, you simply need to make an online application via the Passport Seva system, an application similar to Kenya’s E-Citizen service.
Navigate to the Seva Portal
( If you do not have an account, click on ‘Register’ to set up an account. Otherwise, if you have an account, click on ‘User Login’ to login via login ID and password )
Once logged into your homepage, click on the ‘Apply For Ordinary Passport’ link.
Under this option, you will be required to fill in the 9-step process which include;
Step 1: Passport type
Step 2: Applicant details
Step 3: Family details
Step 4: Applicant address details
Step 5: Emergency Contacts
Step 6: Previous Passport details
Step 7: Other details
Step 8: Passport Review
Step 9: Passport detail verification
Below are some of the details required in each of the above steps.
Step 1: Passport Type
This section requires you to choose your preferred passport type ( fresh/re-issue), application type (normal/tatkal) and passport page (36/60)
Step 2: Applicant’s Details
This section requires submission of your details such as; full names as per current passport, gender, date of birth, marital status, citizenship type, employment type, educational qualification, PAN/Voter ID/Aadhar No as well as any aliases or previous name changes.
Other details include;
Presence of distinguishable visible marks,
Whether parent/spouse/guardian is a government employee
Whether you are eligible for non-ECR category
Step 3: Family Details
This section entails the full names of parents, guardians or spouse.
Step 4: Applicant Address Details
This section requires the submission of address details for both Indian and foreign addresses. It includes House no & street name, village/town/city, state, district, PIN code, phone number and email address
Step 5: Emergency Contacts
For this section, provide their names & addresses, mobile numbers and email addresses.
Step 6: Previous Passport Details
This entails your previous passport number, place & date of issue, expiry date and file number
Step 7: Other Details
In this section, provide any personal information regarding presence of any criminal convictions, arrests, foreign citizenship, deportation, repatriation etc for background check
Step 8: Passport Review
Regarding select details provided in the above sections, a ‘dummy’ passport is displayed reflecting said details for accuracy confirmation purposes.
Step 9: Passport Detail
This section provides additional summary for accuracy check as well.
Upon confirmation as to the accuracy of the filed details, enter your current place of residence, check the select box and click on ‘Submit’
You will then be redirected to the homepage whereby you will find your application details such as ARN, file no, applicant name, submission date and application type.
Proceed and print the application form via the ‘Print Application form’ option to download the form.
How To Book Indian Passport Renewal In Kenya Online Appointment
To schedule an appointment for Indian passport renewal in Kenya, simply;
Navigate to the online appointment portal and fill in the necessary details which include; appointment reason, date & time, mother’s name, email address, email verification code, phone number as well as name, passport number and web application number.
Upon completion, click on ‘Submit’ to generate an appointment receipt.
On the appointment date, you are required to carry with you the following;
Documents Required For Indian Passport Renewal In Kenya
1. Completed Indian High Commission Kenya passport renewal form
2. Appointment receipt printout
3. Original passport
4. Photocopies of current passport Biodata pages
5. Original residence permit/Dependent pass
6. Three (3) passport size photos
7. Parents’ original passport & photocopies (minors)
8. Parents’ residence permit/dependent pass (minors)
After submission of the documents, proceed and make payment as per the necessary passport/consular fees
In this case, for Indian passport renewal in Kenya, the fees applicable include;
i) 36-page Indian passport – Ksh 8,700
ii) 60-page Indian passport – Ksh 11,500
iii) Surcharge fees – Ksh 300
iv) Indian Community Welfare Fund (ICWF) – Ksh 400
The payment can be made at any of the available Bank Of India branches in Nairobi and keep the original bank receipt.
Indian High Commission Passport Collection Process
You will be notified once the renewed passport is ready for collection at the Indian High Commission in Kenya whereby collections can be done on weekdays as from 1200-1300 hrs.
On the collection date, you are required to appear in person and submit;
i) Original bank receipt
ii) Old passport
Indian High Commission Contacts In Kenya
High Commission Of India, Kenya
Jeevan Bharati Building,
P.O Box 30074-00100
Assistant High Commission Of India, Kenya
Bank Of India Building, 3rd Floor
P.O Box 90614